The Follow Up

Once the meeting is over it is important for the Meeting Chairman to follow up with his or her guests who attended. You want to make sure that the certain points addressed in the meeting are being utilized and that everyone is clear with what was asked of them. Some people may have left the meeting with some confusion on certain things, therefore this is their opportunity to clarify and verify with questions they may have for you.

Sometimes new ideas and thoughts will arise and things could possibly change from what was discussed. There may also be some problems, i.e. things might not have worked accordingly or as expected to, therefore, a new plan of action needs to be sent out. Lastly, you want to make sure all of the tasks have been started and are on their way to completion!

The follow up can be face to face, by phone call, by email, or even a memo that restates information discussed. However you prefer to contact the person is totally up to you!