Have you ever been to a meeting that was a total mess; or one that you were maybe confused in and had no idea what it was about? The following are a few basic tips that I believe would be helpful to have an effective and organized business meeting... and also help to avoid embarrassment:
- Know the main topic and reason behind why the meeting is being held.
- Prepare handouts, power points, or portfolios for the attendees to follow along.
- Prepare for technology to fail! Have a backup on multiple sources incase something shuts down or does not work.
- Provide refreshments for your guests and give a five minute refreshment break halfway through the meeting (people get tired of sitting in the same position for a long period of time therefore a five minute break can let them get up and stretch their muscles).
- Allow some time for questions and discussion after you relay your message (or whatever topic the meeting is about) to your guests.
- Speak loud and clear that way people at the other end of the table are able to hear you (some boardrooms have tables that can fit 20+ people and are very long).
- Keep your guests attention (don't let them fall asleep)
- Always welcome your guests whether it may be a negative or positive discussion topic.
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| This meeting must be VERY boring! |
Quite helpful tips for a successful business meeting! I am also going to organize an important international business meeting and want to book a fully equipped meeting space San Francisco. It is our first international meeting so we want it to be perfect. Hopefully will find some suitable spot soon.
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